KM ‘s more than 350 employees are equipped with all latest technologies, laboratories to carry out research work, and other resources that assist in releasing the best products and services in their range. From their Group Headquarters in United Arab Emirates, KM Trading’s network of supporting offices and logistics warehouse extend out to Hong Kong, China, Thailand, Indonesia, Spain, and Brazil. Their primary objective is to source and transport quality products to their retail network of Supermarkets and Department stores across UAE and Oman.
The accounts division has state-of-the-art facilities in UAE, monitoring and reckoning for the group-wide operations, specifically those emanating from KM Trading’s twenty-seven locations in the UAE and Oman. To streamline these business operations and meet mandatory audit requirements KM Trading’s accounting department turned to Computhink’s ECM solutions. The Contentverse ECM was able to solve their needs and augment their in-house ERP system.
The Challenge
The accounts department stores and manages valuable, confidential documents. These include purchase orders, goods received notes, tax invoices BPM, cheque receipt, and purchase return, which are utilized and referred to on a regular basis.
The transportation and operations associated with each type of document, including subsequent follow up actions, were time-consuming. They required urgent optimizing. These key challenges centered around processing and storing between 3,000 and 3,500 documents daily:
Customer invoices verification based on the delivery and location
Finding Customer invoices for releasing payments
Auditing challenges
The Resolution
After implementing Contentverse’s intelligent workflow, together with Computhink’s quick and easy integration to existing mission critical applications, KM Trading experienced the following:
Near instant input and transfer of documents from all locations to a central system for access and processing
A significant increase in the processing efficiencies and subsequent tracking of purchase orders and customer invoices
Integration with the in-house ERP system enabled exchange of data and information, avoiding double entry and reducing possible manual data input errors.
Dramatic reduction in processing times and immediate resolution of queries with the ability to provide the relevant supporting documentation
Lightning fast access to data and information required for all auditing purposes
Near instant access to documents company-wide 24/7
With access to the digital copy of the document, immediate reference to where the mandated physical documents are stored
Return on Investment
With all of the efficiencies and cost savings KM Trading Group were able to realize, a return on investment is definitely expected within 120 days. Through Computhink’s integrations, Contentverse’s streamlining and productivity boost, and implementation and support provided by Cube Innovators, KM Trading Group has solved all of their challenges and more.
FOR IMMEDIATE RELEASE Steve Harnden, Marketing Manager, Computhink 630.705.9050 x221, sharnden@computhink Lombard, IL, January 3, 2013 – Computhink, Inc., a leading provider of Electronic Document and Content Management Solutions to the small to mid-sizedRead more
Office space is shrinking. Companies have gone from the generous 500-700 square feet per employee in the 70-s to around 200 square feet today. Zappos allocates as little as 120 square feet to each employee.Read more
To keep your business running smoothly, you have to pay attention to how its underlying processes are being managed. How do you accomplish this? Through business process automation (BPA). I’m not just talking about theRead more
Regulatory compliance, whether governmental or a self-regulating body, has always been a primary concern of business. In recent years, a number of comprehensive regulations have come into effect due to financial scandals involving several financialRead more
Having access to your documents from anywhere is more than just a convenience. Content and document management software enables relationships with clients and co-workers to be more seamless and integrative, with assigned tasks and documentRead more
Microsoft’s SharePoint remains a great app for collaboration and file sharing, but when trying to expand capabilities users quickly find the ubiquitous biz application inflexible without a load of add-ons – add-ons that make theRead more
For most people, at least 1/4th of their time each week is spent in the office. As a result, it’s prudent to treat your office space like a second home. Clutter is a major distractionRead more
FOR IMMEDIATE RELEASE Steve Harnden, Marketing Manager, Computhink 630.705.9050 x221, sharnden@computhink CHICAGO, IL, July 24, 2013 – Computhink, a global provider of document and content management software, has rebranded their flagship product to Contentverse.Read more
Leave a Comment