Manipal Academy of Higher Education Digitizes Academic Records and Improves Governance with Contentverse
Impact at a Glance
MAHE implemented Contentverse to digitize over two decades of academic records, enabling secure access, faster retrieval, and improved governance across departments.
✓ Centralized repository for 3+ million student records
✓ Faster retrieval for examination and administrative teams
✓ Improved data security with role-based access and audit trails
✓ Reduced physical storage and manual handling efforts
About the Client
Manipal Academy of Higher Education (MAHE) is an Institution of Eminence and one of India’s leading private universities. Established in 1953, MAHE serves over 35,000 students from 60+ countries and employs more than 13,000 faculty and staff across multiple disciplines including health sciences, engineering, management, and humanities.
The Problem
MAHE was managing over two decades of physical student records, including mark sheets and academic documents, leading to operational inefficiencies and governance risks.
- Manual retrieval causing delays and errors
- Frequent misplacement or loss of critical records
- Lack of centralized storage across departments
- Limited security and no audit tracking for document access
- High dependency on physical storage with increasing costs
Partner’s Expectations
MAHE required a Document Management Solution that could:
- Digitize and centrally store over 3 million academic records
- Enable fast and accurate retrieval for examination departments
- Implement role-based access and audit trails
- Eliminate risks of document loss or damage
- Reduce physical storage dependency and costs
- Ensure business continuity and disaster recovery
Computhink’s Approach
Computhink implemented Contentverse as a centralized Document Management System, enabling large-scale digitization and automation. The solution included:
- Bulk digitization of student mark cards and academic documents
- Automated ingestion using EasyIndex and AIP tools
- Metadata mapping using student data from internal systems
- Centralized repository with structured indexing and search
- Role-based access control with audit tracking
- Integration with internal academic systems for seamless workflows
The Result
Contentverse transformed MAHE’s academic document management:
- Fast and reliable access to records across departments
- Reduced administrative workload and manual errors
- Significant reduction in physical storage requirements
- Improved accuracy in academic record management
- Time and cost savings for examination and registrar operations
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